Difference between revisions of "Patch: 22nd May 2018"
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This page details the content that has been released in the patch named in the title above, if you were looking for the content from a different Sprint, or Union Cloud Release, please take a look at the [[Version History]] page to see all Sprints and Releases. | This page details the content that has been released in the patch named in the title above, if you were looking for the content from a different Sprint, or Union Cloud Release, please take a look at the [[Version History]] page to see all Sprints and Releases. | ||
== UC-4 == | == UC-4 == | ||
− | |||
===Informed Consent=== | ===Informed Consent=== | ||
− | + | This deals with all changes associated to getting informed consent from users without using any unsubscribe like options. | |
− | *This | + | |
+ | #. For any communication and commercial campaign mailer opt ins we need to remove the option at NUS level for per-registration status. By default any users who have not yet activated their accounts will always be considered opted out of such communication. | ||
+ | #. Introduce a default GDPR consent acquiring text outlining what data is collected or available with the SU as part of the data upload or registration. Changes to registration/activation form. This should appear as a mandatory check for the user to read and accept before proceeding with activation. | ||
+ | #. Retrospective action or redirect to this statement post the GDPR deadline date needs to be implemented. | ||
+ | |||
+ | On profile page, when a user is redirected, will now see a message; | ||
+ | |||
+ | '''Why am I here?''' | ||
+ | As it's been over a year since you registered, we want to make sure your details are up to date. Could you take a few seconds to make sure we're sending things to the right place and | ||
+ | that we're only sending you relevant information. Thanks!t | ||
+ | |||
+ | '''Pam ydw i yma?''' | ||
+ | Mae blwyddyn ers i chi gofrestru, felly hoffem sicrhau bod eich manylion yn gyfoes. Treuliwch ambell eiliad yn sicrhau ein bod ni’n anfon pethau at y lle cywir a’n bod ni’n anfon | ||
+ | gwybodaeth berthnasol atoch. Diolch! | ||
+ | |||
+ | |||
+ | *This was an enhancement. | ||
== UC-6 == | == UC-6 == | ||
− | |||
===Delete my account=== | ===Delete my account=== | ||
− | + | Database Related - We have updated the actions we take within the platform when a user deletes their account. <br/> | |
+ | Some kind of 'Delete my Account' button for an end user, will follow. | ||
+ | |||
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-8 == | == UC-8 == | ||
− | [[File: | + | [[File:UC-4-1.PNG|thumb|Update Personal Data - User Account Details]] |
+ | [[File:UC-4-2.PNG|thumb|Update Programme Data - User Account Details]] | ||
===View all details stored about a UnionCloud user=== | ===View all details stored about a UnionCloud user=== | ||
− | Details | + | We have updated the Edit User Account Details screen, to allow an administrator to now get and update all detail stored about a user on UnionCloud, not only can an administrator update all of the personal data about a user, but there is now additionally a second tab for an admin to provide course data. |
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-7 == | == UC-7 == | ||
− | [[File: | + | [[File:UC-7.png|thumb|UnionAdmin view for Editing Account Details]] |
− | ===Admin View - | + | ===Admin View - Set Which Details are Visible/Editable=== |
− | + | What was previously a limited User Profile Updates screen from the setup menu, now allows an administrator to set each and every field we collect about a user to [Visible] / [Can be updated] by the end user. | |
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-9 == | == UC-9 == | ||
− | [[File: | + | [[File:UC-9.PNG|thumb|Archival of Alumni Data]] |
===Alumni Archival=== | ===Alumni Archival=== | ||
− | + | UnionCloud has now implemented a feature which automatically deletes users that have been moved into the Alumni usergroup, after a certain account age. | |
− | *This | + | |
+ | A user becomes and Alumni, once their course end date has passed. | ||
+ | Union Administrator can set the period after which accounts are deleted. i.e. if a user is still actively utilizing their account they won't be deleted.<br/> | ||
+ | {{url|/administrator/unions/alumni_configuration}} | ||
+ | |||
+ | There is a background job which runs weekly, and will delete accounts which meet the criteria of both being Alumni, and also not active in the number of days you set. | ||
+ | *This was an enhancemnent | ||
== UC-10 == | == UC-10 == | ||
− | |||
===Log-in redirect workflow=== | ===Log-in redirect workflow=== | ||
− | + | Navigation Redirect Workflow added. | |
+ | We have added a workflow that, once a user has logged in, if they have not accepted Terms & Conditions / Privacy Policy, they will not be able to use the full functionality of the UnionCloud site, and will be redirected back to their profile page to do so.<br/> | ||
+ | The only exceptions to this, are a user will be able to browse the non-processing sections of the website, such as browsing web pages, but they won't for example be able to use Clubs/Societies, purchase tickets.<br/> | ||
+ | They will continue to be able to use the eVoting Module as they have a legal basis for this. | ||
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-11 == | == UC-11 == | ||
− | |||
===Opt in for Union Commercial=== | ===Opt in for Union Commercial=== | ||
− | + | An additional opt in has been added for Union Commercial emails, after it was decided that following consultation the existing 'NUS Commercial' Checkbox where a user opts to receive emails containing offers from selected third parties via NUS, did not specifically grant permission for the SU to send commercial emails. | |
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-12 == | == UC-12 == | ||
− | [[File: | + | [[File:UC-12.jpg|thumb|As a UnionCloud Administrator< I should be able to update the programme information of an individual user.]] |
===Edit individual user Programme Data=== | ===Edit individual user Programme Data=== | ||
− | + | As a UnionCloud Administrator< I should be able to update the programme information of an individual user.<br/><br/> | |
+ | '''1''' The admin should be able to edit the following fields inside the table. But ensure that the values of these shall be fetched from the already uploaded data . (show the values either in drop down or autocomplete) | ||
+ | ::*Prg id with Prg name | ||
+ | ::*Hall of residence | ||
+ | ::*Study type | ||
+ | ::*programme level | ||
+ | ::*start date | ||
+ | ::*end date | ||
+ | '''2''' Show the following fields to students in non-editable format: | ||
+ | ::*Prg id with Prg name | ||
+ | ::*Hall of residence | ||
+ | ::*end date | ||
+ | |||
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-16 == | == UC-16 == | ||
− | |||
===User Data Correction=== | ===User Data Correction=== | ||
− | + | As a user I should be able to correct my data, and the data remain in that corrected state, and not be overwritten by CSV Upload / Data Transfer (with the exception of University Data, such as Course, and End Date).<br/><br/> | |
+ | |||
+ | Data Correction WorkFlow; | ||
+ | #For any data fields for a user that he is able to ever potentially edit are not allowed to be over-ridden by the upload API/CSV function in case the user makes a change to the field. | ||
+ | #Any changes made by a union admin to the user's profile however are still allowed to come through. (Reasoning for this is that the unions admins only make a change to a user's details if they have been requested to do so) | ||
+ | #For guest user's also the same rules apply except guest upload only exists as a webservice and not a csv upload. | ||
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-20 == | == UC-20 == | ||
− | + | ===Feedback=== | |
− | ===Feedback | + | Feedback to update Functionality in UserStoriess UC-10 and UC-12 |
− | |||
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-21 == | == UC-21 == | ||
− | |||
==='Placement' data field=== | ==='Placement' data field=== | ||
− | + | Providing content / hints and labels for all of the new Student Data fields on the profile page, and also Welsh Translations. | |
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-168 == | == UC-168 == | ||
− | |||
===UC-10 Feedback=== | ===UC-10 Feedback=== | ||
− | + | Editing UC-10 Functionality based on Feedback | |
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-330 == | == UC-330 == | ||
− | |||
===UC-168 Feedback=== | ===UC-168 Feedback=== | ||
− | + | Feedback and updates on previous Sprint UserStories: UC-168, UC-19, UC-170 | |
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-224 == | == UC-224 == | ||
− | |||
===Email to admin when deleting Alumni data=== | ===Email to admin when deleting Alumni data=== | ||
− | + | Automatic email to Union Admin when deleting users from Alumni UserGroup; | |
+ | |||
+ | <blockquote> | ||
+ | Hi Admin | ||
+ | |||
+ | We have just removed XXX from the alumni based on your setting of X days to hold | ||
+ | |||
+ | Next week we will remove XXX based on current settings</blockquote> | ||
+ | |||
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-374 == | == UC-374 == | ||
− | |||
===Default Value for Opt Ins=== | ===Default Value for Opt Ins=== | ||
− | + | Migration to set the default pre-registration value for opt-ins to NULL, as opposed to Opted in as it was for some Unions. | |
*This issue has been resolved. | *This issue has been resolved. | ||
== UC-227 == | == UC-227 == | ||
− | |||
===Download CSV includes consent data=== | ===Download CSV includes consent data=== | ||
− | |||
− | |||
− | |||
− | |||
− | |||
CSV and API both now accept 5 new fields; | CSV and API both now accept 5 new fields; | ||
NUS Communication opt in | NUS Communication opt in | ||
Line 114: | Line 150: | ||
| ...Previous Columns || [Yes/No] || [Yes/No] || [Yes/No] || [Yes/No] || [Yes/No] | | ...Previous Columns || [Yes/No] || [Yes/No] || [Yes/No] || [Yes/No] || [Yes/No] | ||
|} | |} | ||
+ | *This issue has been resolved. | ||
+ | |||
+ | == UC-228 == | ||
+ | ===API and CSV Accept consent fields=== | ||
+ | CSV and API both now accept 5 new fields; | ||
+ | NUS Communication opt in | ||
+ | NUS Commercial opt in | ||
+ | Union Communication opt in | ||
+ | Union Commercial opt in | ||
+ | Accept PrivacyPolic/T&C's | ||
Here is the sample response from a SEARCH User API Call, for full API Documentation, see APIary.io | Here is the sample response from a SEARCH User API Call, for full API Documentation, see APIary.io | ||
− | <br/>'''This is an excerpt''' | + | <br/>'''This is an excerpt'''<br/> |
<code> | <code> | ||
"address": "XYZ Street,", | "address": "XYZ Street,", |
Latest revision as of 12:55, 8 June 2018
This page details the content that has been released in the patch named in the title above, if you were looking for the content from a different Sprint, or Union Cloud Release, please take a look at the Version History page to see all Sprints and Releases.
Contents
UC-4
Informed Consent
This deals with all changes associated to getting informed consent from users without using any unsubscribe like options.
- . For any communication and commercial campaign mailer opt ins we need to remove the option at NUS level for per-registration status. By default any users who have not yet activated their accounts will always be considered opted out of such communication.
- . Introduce a default GDPR consent acquiring text outlining what data is collected or available with the SU as part of the data upload or registration. Changes to registration/activation form. This should appear as a mandatory check for the user to read and accept before proceeding with activation.
- . Retrospective action or redirect to this statement post the GDPR deadline date needs to be implemented.
On profile page, when a user is redirected, will now see a message;
Why am I here? As it's been over a year since you registered, we want to make sure your details are up to date. Could you take a few seconds to make sure we're sending things to the right place and that we're only sending you relevant information. Thanks!t Pam ydw i yma? Mae blwyddyn ers i chi gofrestru, felly hoffem sicrhau bod eich manylion yn gyfoes. Treuliwch ambell eiliad yn sicrhau ein bod ni’n anfon pethau at y lle cywir a’n bod ni’n anfon gwybodaeth berthnasol atoch. Diolch!
- This was an enhancement.
UC-6
Delete my account
Database Related - We have updated the actions we take within the platform when a user deletes their account.
Some kind of 'Delete my Account' button for an end user, will follow.
- This issue has been resolved.
UC-8
View all details stored about a UnionCloud user
We have updated the Edit User Account Details screen, to allow an administrator to now get and update all detail stored about a user on UnionCloud, not only can an administrator update all of the personal data about a user, but there is now additionally a second tab for an admin to provide course data.
- This issue has been resolved.
UC-7
Admin View - Set Which Details are Visible/Editable
What was previously a limited User Profile Updates screen from the setup menu, now allows an administrator to set each and every field we collect about a user to [Visible] / [Can be updated] by the end user.
- This issue has been resolved.
UC-9
Alumni Archival
UnionCloud has now implemented a feature which automatically deletes users that have been moved into the Alumni usergroup, after a certain account age.
A user becomes and Alumni, once their course end date has passed.
Union Administrator can set the period after which accounts are deleted. i.e. if a user is still actively utilizing their account they won't be deleted.
You can find this page on your own site at url: <yoursite>/administrator/unions/alumni_configuration
There is a background job which runs weekly, and will delete accounts which meet the criteria of both being Alumni, and also not active in the number of days you set.
- This was an enhancemnent
UC-10
Log-in redirect workflow
Navigation Redirect Workflow added.
We have added a workflow that, once a user has logged in, if they have not accepted Terms & Conditions / Privacy Policy, they will not be able to use the full functionality of the UnionCloud site, and will be redirected back to their profile page to do so.
The only exceptions to this, are a user will be able to browse the non-processing sections of the website, such as browsing web pages, but they won't for example be able to use Clubs/Societies, purchase tickets.
They will continue to be able to use the eVoting Module as they have a legal basis for this.
- This issue has been resolved.
UC-11
Opt in for Union Commercial
An additional opt in has been added for Union Commercial emails, after it was decided that following consultation the existing 'NUS Commercial' Checkbox where a user opts to receive emails containing offers from selected third parties via NUS, did not specifically grant permission for the SU to send commercial emails.
- This issue has been resolved.
UC-12
Edit individual user Programme Data
As a UnionCloud Administrator< I should be able to update the programme information of an individual user.
1 The admin should be able to edit the following fields inside the table. But ensure that the values of these shall be fetched from the already uploaded data . (show the values either in drop down or autocomplete)
- Prg id with Prg name
- Hall of residence
- Study type
- programme level
- start date
- end date
2 Show the following fields to students in non-editable format:
- Prg id with Prg name
- Hall of residence
- end date
- This issue has been resolved.
UC-16
User Data Correction
As a user I should be able to correct my data, and the data remain in that corrected state, and not be overwritten by CSV Upload / Data Transfer (with the exception of University Data, such as Course, and End Date).
Data Correction WorkFlow;
- For any data fields for a user that he is able to ever potentially edit are not allowed to be over-ridden by the upload API/CSV function in case the user makes a change to the field.
- Any changes made by a union admin to the user's profile however are still allowed to come through. (Reasoning for this is that the unions admins only make a change to a user's details if they have been requested to do so)
- For guest user's also the same rules apply except guest upload only exists as a webservice and not a csv upload.
- This issue has been resolved.
UC-20
Feedback
Feedback to update Functionality in UserStoriess UC-10 and UC-12
- This issue has been resolved.
UC-21
'Placement' data field
Providing content / hints and labels for all of the new Student Data fields on the profile page, and also Welsh Translations.
- This issue has been resolved.
UC-168
UC-10 Feedback
Editing UC-10 Functionality based on Feedback
- This issue has been resolved.
UC-330
UC-168 Feedback
Feedback and updates on previous Sprint UserStories: UC-168, UC-19, UC-170
- This issue has been resolved.
UC-224
Email to admin when deleting Alumni data
Automatic email to Union Admin when deleting users from Alumni UserGroup;
Hi Admin
We have just removed XXX from the alumni based on your setting of X days to hold
Next week we will remove XXX based on current settings
- This issue has been resolved.
UC-374
Default Value for Opt Ins
Migration to set the default pre-registration value for opt-ins to NULL, as opposed to Opted in as it was for some Unions.
- This issue has been resolved.
UC-227
Download CSV includes consent data
CSV and API both now accept 5 new fields; NUS Communication opt in NUS Commercial opt in Union Communication opt in Union Commercial opt in Accept PrivacyPolic/T&C's
In the CSV these are presented as;
...Previous Columnus | union_communication | union_commercial | nus_communication | nus_commercial | terms_and_conditions |
---|---|---|---|---|---|
...Previous Columns | [Yes/No] | [Yes/No] | [Yes/No] | [Yes/No] | [Yes/No] |
- This issue has been resolved.
UC-228
API and CSV Accept consent fields
CSV and API both now accept 5 new fields; NUS Communication opt in NUS Commercial opt in Union Communication opt in Union Commercial opt in Accept PrivacyPolic/T&C's
Here is the sample response from a SEARCH User API Call, for full API Documentation, see APIary.io
This is an excerpt
"address": "XYZ Street,",
"postcode": "NCX 3RW", "record_type": "new", "union_communication": "yes", "union_commercial": "no", "nus_communication": "yes", "nus_commercial": "no", "terms_and_conditions": "yes", "additional_identities": [ { "provider": "facebook", "id": "2A6128" }, { "provider": "lusu_number", "id": "12ABC" } ] } ]
}
Note: Once you have set Terms & Conditions this can't be unticked, this field should only be completed if you are collecting the users acceptance of this elsewhere.
- This issue has been resolved.
UC-383
Data Obfuscation
Obfuscate (anonymise) all user information when Deleting a user via the API
This action has already been completed for Deleting a user via the System, and now takes the same action via the API, please refer to UC-6
- This issue has been resolved.
UC-386
Changing the opt-in values
Amendments on UnionCloud sites for setting opt-in functionality, where previously unions had these set up for Opt Outs / Untick fields
- Rename Columns
- Reverse Functionality
Check against NUS Communication, NUS Commercial, Union Communication
- This issue has been resolved.
Uncat
Minor uncategorised fix
Student side jQuery upgraded from v1.6.4 to v3.2.1
Admin side jQuery upgraded from 1.11.2 to 2.4
ZD9786
Error on Duplicate Election
Error presented when duplicating an election, where it takes place within the next hour, and there was a short lead time between Nominations and Voting.
The dialogue would incorrectly return an error message explaining that the dates needed to be in the future.
- This issue has been resolved.
UC-148 - DE2096
Page Break Error
Bug raised (Chrome Only) Page break observed when trying to download CSV report with comma in user group name.
- This issue has been resolved.